From:                              Hilary Fairfield [hilary.fairfield@hotmail.co.uk]

Sent:                               24 July 2017 17:58

To:                                   Bowra, Janette

Subject:                          Re: http://portal.wiltshire.gov.uk/areaboard_grants/yp_pa_grant_detail.php?gid=480

Attachments:                 Complaints policy and procedure final.pdf; Confidentiality policy final.pdf; Safeguarding policy and procedure final.pdf; Grievance policy and procedure final.pdf; Equal opportunities policy and procedure final.pdf; Health and safety policy and procedure final.pdf

 

Dear Jan

 

Here is the information that you have requested:

 

Breakdown of fees for the counsellor

The application is based on the counsellor offering 3 counselling slots per week for 44 weeks of the year.  Each slot is allocated for one hour, and the counsellors fees are £30 per hour.

 

As per the code of conduct for the British Association of Counselling, the counsellor needs to have professional supervision.  This has been costed at £30 per hour once a month.

 

Should the amount requested not be granted, this number of sessions would not be able to be provided.  During the pilot phase, which is now coming to an end due to the funding being exhausted, the counsellor has just increased to four slots a week, and even so, she is holding a small waiting list.

 

Proportion of rent, heating, lighting, building insurance

The annual costs for the provision of the premises and overheads in the last set of annual accounts were:

Rent and costs relating to the premises  £12642

 

The lease on the premises is due for renewal this autumn, and we are anticipating that the annual cost of the lease will rise, as we already pay below the market rental value.

 

The amount requested in the grant to support this project is £25 per session (ie.  a session equates to four hours) for 44 weeks of the year, which is well-below the true cost of the use of the premises.

 

 ·    Crosspoint's contribution

Crosspoint would be contributing to the project in a number of ways:

- finding, training and providing volunteers to provide the receptionist duties during counselling sessions;

- use of the telephone during sessions if needed;

- the time of the volunteer directors/trustees to oversee the project, and have monitoring meetings with the counsellor

- promotion of the service through our website, social media channels and flyers

- the additional cost of the use of the premises, heating, lighting, insurance, etc

 

Please note that Crosspoint (Westbury) exists totally on donations and grants.  There are no paid staff.

 

Policies and procedures

I attach some of relevant policies.  I will need to scan the insurance paperwork and our memorandum and send it to you separately.

 

Please know if there is anything else you need.

 

Best wishes

 

Hilary Fairfield

Treasurer, Crosspoint (Westbury)

·        

 

 

Hi Hilary, first I would like to thank you for the recent grant application that you have submitted.

I have checked over the content and I have a few questions which I hope you will be able to answer.

 

·         Please could you provide further information on the breakdown of the fees for the counsellor for example how long is the funding for?

·         Please could you provide a breakdown of the cost for rent, heating and building insurance.

·         the amount requested exceed the maximum amount of funds that are granted per application. The amount allowed is up to £5000.00

·         .

 

Fees for counsellor                                                                          £3960.00

Professional supervision for counsellor                                        £360.00

Proportion of rent, heating, lighting, buildings insurance         £1100.00

                                                                                                Total    £5420.00

 

However, if your request for funding is agreed and the sessions are a success, you will be able to submit a further application during this financial year, depending on whether funding is still available or not.

 

To note, It is always looked on favourably if the applicant can provide information on any funds that the organisation is contributing for example in kind: volunteers, paperwork, promotion, tea and coffee to clients (if applicable), etc

 

Lastly, please could you provide either a link to all the relevant policies listed below as part of the funding criteria or alternatively, please forward each document to me electronically for my records.

 

·         Child protection

·         Health and Safety

·         Equality of Opportunity

·         Relevant insurance

·         Constitution

·         Complaints Procedures

·         Whistle blowing and whistle blowing

·         E-safety (not applicable as per your comments)

 

 

Any questions, please do not hesitate to contact me – I look forward to hearing from you soon.

 

 

Jan Bowra

Locality Youth Facilitator -  Pewsey (Maternity Cover), Warminster and Westbury Community Areas

Community Engagement and Governance

 

Mobile: 07747455746

Email: janette.bowra@wiltshire.gov.uk

 

FaceBook-icon https://www.facebook.com/WestburyLocalYouthNetwork  

FaceBook-iconhttps://www.facebook.com/warminsterlyn

Twitter-icon@janbowra1

http://ourcommunitymatters.org.uk

 

 

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